Job Title: Executive Assistant to MD/CEO
Job Location: Victoria Island.

Our Client, an Interior Design Services Company is seeking to hire an Executive Assistant to the MD/CEO.

ESSENTIAL JOB RESPONSIBILITIES

• Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications; Sorting the CEO’s emails and processing them accordingly
• Maintaining comprehensive and accurate corporate records, documents and reports;
• Performing minor accounting and bookkeeping duties;
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary;
• Answering incoming phone calls in a polite and professional manner and accurately taking messages; and prioritizing the most sensitive matters;
• Managing the CEO’s daily calendar and serving as liaison between the CEO and internal/external stakeholders including making appointments
• Coordinating travel arrangements (both domestic and international) and create trip itineraries;
• Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects;
• Provide general administrative support.
• Answering the company phone and routing calls to the CEO and/or other relevant parties
• Planning/organising the CEO’s speaking engagements, interviews, business luncheons, client dinners and other related activities
• Accurately recording minutes from meetings and representing the CEO at meetings in some instances
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Take Stock and Manage Office Supplies
• Creating and posting content to the Company’s social media accounts
• Reminding the CEO of important tasks and deadlines
• Handling confidential information
• Filing and retrieving corporate records, documents, and reports
• Performing any other task that may be assigned by the CEO

EDUCATION AND TECHNICAL REQUIREMENTS

• Minimum of BA/BSc. in relevant field.
• 2 – 3 years of experience as an executive assistant or other relevant administrative support.
• In-depth understanding of the Microsoft Office suite (Word, Excel, Powerpoint, Outlook).
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Strong organizational skills and ability to multitask  
• Problem-solving and decision making skills
• Ability to act as a gatekeeper and escalate relevant information to executive as needed
• Ability to work effectively with minimal supervision
• Strong interpersonal skills
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• An interest/ expererience in Interior design and construction