Executive Assistant to MD/CEO

Job Title: Executive Assistant to MD/CEO
Job Location: Victoria Island.

Our Client, an Interior Design Services Company is seeking to hire an Executive Assistant to the MD/CEO.


  • Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications; Sorting the CEO’s emails and processing them accordingly
  • Maintaining comprehensive and accurate corporate records, documents and reports;
  • Performing minor accounting and bookkeeping duties;
  • Organizing meetings, including scheduling, sending reminders and organizing catering when necessary;
  • Answering incoming phone calls in a polite and professional manner and accurately taking messages; and prioritizing the most sensitive matters;
  • Managing the CEO’s daily calendar and serving as liaison between the CEO and internal/external stakeholders including making appointments
  • Coordinating travel arrangements (both domestic and international) and create trip itineraries;
  • Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects;
  • Provide general administrative support.
  • Answering the company phone and routing calls to the CEO and/or other relevant parties
  • Planning/organising the CEO’s speaking engagements, interviews, business luncheons, client dinners and other related activities
  • Accurately recording minutes from meetings and representing the CEO at meetings in some instances
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Take Stock and Manage Office Supplies
  • Creating and posting content to the Company’s social media accounts
  • Reminding the CEO of important tasks and deadlines
  • Handling confidential information
  • Filing and retrieving corporate records, documents, and reports
  • Performing any other task that may be assigned by the CEO


  • Minimum of BA/BSc. in relevant field.
  • 2 – 3 years of experience as an executive assistant or other relevant administrative support.
  • In-depth understanding of the Microsoft Office suite (Word, Excel, Powerpoint, Outlook).
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.
  • Strong organizational skills and ability to multitask  
  • Problem-solving and decision making skills
  • Ability to act as a gatekeeper and escalate relevant information to executive as needed
  • Ability to work effectively with minimal supervision
  • Strong interpersonal skills
  • Ability to treat confidential information with appropriate discretion
  • Exceptional attention to detail
  • An interest/ expererience in Interior design and construction
Job Category: Construction
Job Type: Full Time
Job Location: Lagos

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