Front Office/ Admin Executive

Job Title: Front Office / Admin Executive

Pay: From 2M Annual

Location : Lagos

Industry: IT Services and IT Consulting, Investment

Job Overview The Front Office Executive will provide professional handling of front office reception and administration duties. This role encompasses creating a welcoming ambiance for guests and customers, managing visitors, organizing meeting room schedules, and ensuring the seamless operation and efficiency across the organization.

Key Responsibilities

Front Office Management:

  • Monitor and maintain office equipment; order replacement supplies as needed.
  • Ensure reception and meeting areas are tidy and align with the organization’s brand.
  • Manage visitor schedules, conference room bookings, equipment, and cleaning.
  • Prepare travel arrangements for staff and oversee protocol and vehicle support for official trips.
  • Manage inventory of office consumables for uninterrupted service delivery.

Facility Management:

  • Conduct regular, unannounced property inspections to evaluate the performance of service providers.
  • Ensure all service providers comply with property specifications and standards.
  • Oversee daily inspections and supervise preventive maintenance plans.
  • Manage and rectify maintenance issues related to the building’s interior and exterior.
  • Address and mitigate all environmental, health, and safety concerns.
  • Monitor utility consumption and adjust patterns to reduce costs.
  • Lead project management for facility-related projects as directed.

Inventory Management:

  • Maintain control over office inventory and ensure safe storage of materials.
  • Keep accurate records and initiate purchase requisitions as needed.
  • Ensure materials are issued in correct quantities based on authorized requests.
  • Regularly compare book balances with actual physical stock to ensure accuracy.

Skills and Abilities

  • Strong written and verbal communication.
  • Excellent time management and prioritization skills.
  • Adaptability in a fast-paced environment.
  • Proactive and solution-oriented mindset.
  • Proficiency in office software, especially Microsoft Word, Excel, and Outlook Express.
  • Strong organizational and communication capabilities.

Education/Experience Requirements

  • Bachelor’s or associate degree in project management or a related field.
  • A course in facilities management is a plus.
  • At least 2 years of experience in Customer Service, Facility Operations, or Real Estate.
  • Comprehensive knowledge of maintenance planning and building safety regulations.
  • HND or B.Sc. in a relevant discipline.
  • Prior experience in Facility Management and Office Administration is essential.
Job Category: Business consulting Information Technology IT
Job Type: Full Time
Job Location: Lagos

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