Location: Abuja
Job Summary
The Office Manager is a key member of the administrative team responsible for overseeing the daily operations of the office to ensure smooth functionality and efficiency. This individual serves as the central point of contact for staff, vendors, and clients, maintaining a professional and organized office environment. The Office Manager also ensures compliance with company policies, manages office resources, and supports other departments with administrative tasks.
Job Responsibilities:
Office Administration and Operations
● Manage and oversee general office operations, including mail, supplies, equipment, and facilities.
● Coordinate and manage office calendars, schedules meetings, and arranges travel for staff.
● Maintain office records, files, and databases, ensuring they are accurate and up-to-date.
● Handle incoming and outgoing correspondence, including emails, faxes, and postal mail.
● Manage office budgets and expenses, ensuring cost-effective operations
Staff Coordination and Support
● Serve as the primary point of contact for office-related queries
● Assist in onboarding new employees, including workstation setup and orientation.
● Plan and coordinate office meetings, events, and training sessions.
● Act as a liaison between office staff and upper management.
Facility Management
● Oversee office maintenance and repairs, including electrical work, and plumbing
● Coordinate with vendors and contractors for office services, such as cleaning, security, and IT support
● Ensure compliance with health and safety regulations and emergency procedures
Compliance and Policy Enforcement
● Ensure adherence to company policies, safety regulations, and local labor laws.
● Develop and implement office policies and procedures.
● Handle confidential and sensitive information with professionalism and discretion.
General Office Support
● Provide administrative support to various departments as needed.
● Assist with special projects and initiatives as assigned.
● Maintain a positive and professional demeanor, representing the company in a positive light.
Job Requirement
● Bachelor’s degree in Business Administration, Management, or a related field
● Minimum of 3–5 years of experience in office management, administration, or a similar role
● Strong organizational and time management skills.
● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
● Excellent verbal and written communication skills.
● Ability to multitask and prioritize tasks effectively.
● Attention to detail and accuracy.
● Problem-solving and decision-making abilities.
● Strong interpersonal skills and the ability to build relationships with staff at all levels.