Head of Admin (Administration Lead)

Employment type: Contract (6 months renewable)

We are looking to urgently source and hire a Head of Admin who will execute a project on behalf of our organization on an outsourced project at our clients Public sector Project office.

The Administration Lead/Manager leads the Admin department of our clients public sector strategic arm of business. He/she is responsible for supervising the day-to-day general administration of the organization and planning of all events and projects.

Duties and Responsibility

  • Support the organizations Project Manager in the implementation of his duties by providing administrative support to the Project Office.
  • Responsible for planning and coordinating logistics of Stakeholder engagement events in different States across Nigeria and other events such as; Weekly team meetings, Retreats, monthly Project meetings, Project committee awards, and so on.
  • Responsible for overseeing the provision of administrative support to the office, which includes maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
  • Human Resources: oversees the Project office human resources needs; including team onboarding, mid and end of year reviews, maintaining personnel /consultants records, and team time sheet.
  • Initiating all payment processes for vendors and supporting procurement processes, in collaboration with the Accounts team.
  • Arranges travel, visas and accommodation for team members going on official trips.
  • Responsible for managing the store, maintaining office systems, including data management and filing.
  • Providing general assistance during presentations.
  • Producing documents, drafting letters, briefing papers, and reports and ensuring that the report and attendance of meetings are collated and properly documented.
  • Responsible for managing the assigned official driver and other support staff for the secretariat.
  • Any other responsibility as may be assigned by the Executive Project Manager or Coordinator

Qualifications and Requirements

  • BSc in any discipline
  • Minimum  6 years experience in relevant HR and admin functions
  • Capacity, experience and knowledge in Public Policy analysis
  • Significant track record of working on outsourced HR/admin services to project type organizations (preferably with government/ public sector) in Nigeria, Africa and emerging markets.
  • Exceptionally well organized and coordinated
  • Well spoken and  strong capacity to engage high net worth individuals.
  • Deep experience in developing analytical problem solving and change management.
  • Strong HR and Admin capabilities.
  • Process driven and result oriented
  • Candidate must be comfortable to engage on a fixed six months contract (renewable subject to performance).
Job Category: Human Resources Public Services and Administration
Job Type: Contract
Job Location: Abuja Federal Capital Territor

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