Industry: Energy

Location: Victoria Island, Lagos

Summary

The Executive Assistant is responsible for providing executive-level support in a dynamic and fast[1]paced Oil & Gas company. The successful candidate will be responsible for managing administrative tasks, scheduling, travel coordination, communication management, and ensuring seamless day-to[1]day operations for senior executives. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities efficiently.

Responsibilities:

Administrative & Executive Support:

● Serve as the primary point of contact between executives and internal/external stakeholders.

● Manage and maintain executive calendars, schedule meetings, and coordinate appointments.

● Organize and prepare agendas, presentations, and materials for meetings.

● Take accurate minutes of meetings and follow up on action items.

● Draft, edit, and proofread correspondence, reports, and official documents.

● Maintain electronic and physical filing systems for easy access to critical information. Travel & Logistics Coordination:

● Arrange domestic and international travel, including flights, visas, accommodation, and transportation.

● Prepare detailed travel itineraries and ensure smooth execution of travel plans.

● Handle reimbursements and expense reporting related to travel and official engagements Communication & Relationship Management:

● Screen and manage emails, calls, and messages on behalf of the executive.

● Liaise with internal teams, clients, and external partners to ensure effective communication.

● Build and maintain professional relationships with key stakeholders.

● Handle confidential information with the highest level of discretion and professionalism. Office & Task Management:

● Monitor deadlines, prioritize tasks, and ensure timely completion of assignments.

● Conduct research and compile data for decision-making and business presentations.

● Assist in organizing company events, board meetings, and other corporate engagements.

● Manage special projects and perform other administrative duties as required.

Requirement:

● Bachelor’s degree in Business Administration, Management, or a related field.

● 5-7 years of experience as an Executive Assistant, preferably in the Oil & Gas, Energy, or related industry.

● Strong organizational, planning, and time management skills with the ability to multitask and prioritize workload.

● Familiarity with corporate governance, regulatory requirements, and business protocols.

● Experience handling board-level communication and executive liaison.

● Excellent verbal and written communication skills with a professional demeanor.

● High level of discretion and confidentiality in handling sensitive business matters.

● Tech-savvy with advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

● Strong problem-solving skills and the ability to work under pressure with minimal supervision.

● Flexible and adaptable with a proactive, can-do attitude.

● Ability to work in a fast-paced environment and support high-level executives effectively.